Professional management will be certain that all operational
procedures are in place, and maintain proper operations.
Management personnel have made themselves available during the
development phase. Several key management items are being or have
been developed addressing the following items:
1. A set of Standard Operating Procedures (SOP�s) are being
developed, and will be updated yearly. These will and do address
each separate operation within this shopping center, including
concessions.
2. Development of emergency procedures for events such as gas
leaks, bomb threats, extended power outages, fire, severe
storms, shopping center evacuation, etc.. All personnel will be
trained, management will be given additional guidelines on
dealing with the press in the event of a catastrophe such as who
the spokesman will be, and so on.
3. All supplies and equipment required for a First-Aid area
(to be located within the management offices) will be purchased,
such as bandages, disinfectants, oxygen, and possibly an
emergency medical kit to assist a patron in cardiac arrest.
Security staff will be trained in these procedures. Security and
management will acquaint local rescue/ambulance services with
the location of the First-Aid area, and special entrance to use
in the case of an emergency.
4. The Company will work with an insurance company to develop
procedures for handling claims, including on-site incident
report forms, whether to take photos or recorded statements,
etc. All appropriate personnel will be trained in these
procedures.
5. Senior Management will establish wage rates for all mall
positions, develop interview schedule and hiring procedures.
6. Train all mall personnel in their specific job duties.
Also, conduct specialized training sessions, such as CPR, as
needed.
7. Select and purchase mall wardrobe. Develop wardrobe issue
and return policy (if any). Establish reorder levels and
inventory procedures.
8. Develop mall sign program for all theme signs,
informational and directional signs and safety signs. Order
signs and schedule installation prior to opening.
9. Arrange schedule for waste removal. Schedule inspection by
health department or appropriate municipal agency to be certain
dumpster locations, pads, and size meet code requirements.
10. Schedule all inspections that must be completed prior to
obtaining occupancy and operating permits, such as health
department, Fire Marshall, building codes, compliance
inspectors, etc. Enough time will be allowed, in the event any
repair must be made, so that proper pre-opening advertising can
be scheduled properly. All business licenses and sales tax
permits will be in place.
11. Bids will be obtained for routine mall operating supplies
and a delivery schedule arranged (example: bathroom and other
cleaning supplies).
12. Orders will be placed for any and all interior decorative
items, trash cans, seating, tables, etc.
13. A scheduled "shake-out" period will be planned
well in advance of opening to check out all operating equipment
(e.g. food units, computers, security system, bathrooms, sound
systems, lighting, etc.). Each SOP will be double checked.
14. Procedures are being developed for visitor feedback and
demographic data through such methods as zip code surveys,
visitor-in-mall surveys, etc., to be used to correct visitor
dissatisfaction problems and increase effectiveness in reaching
our broad target market.
15. Development and implementation (in association with
selected marketing firm) marketing plan. Develop and arrange for
printing of logos, brochures, mall directories, sales materials,
etc.
16. Purchase, install and debug computerized admission and
food sales (concession) software system and develop and
implement a manual system of tracking sublease, admission and
sales by item, and year end procedures.
18. Develop procedures regarding receiving room / mail boxes
area.
19. Necessary programming adjustments to registers and
we�ll have several practice and debugging sessions.
20. Development and implementation of accounting department
systems, controls, and report formats, such as daily reports,
admissions attendance counts, weekly labor reports, etc.
21. Arrangements will be made with the company�s bank for
required operating accounts, daily deposit procedures, change
requirements, etc. Safeguards will be established against
robbery and employee theft. The company will comply to
suggestions by its insurance carrier.
22. A Merchant Account will be established (Visa, MasterCard,
etc.) for credit card machines and merchant vendor number, and
accounts prior to opening. Cash handling personnel will be
trained accordingly.
23. A Cash Control system will be set up. Supplies will be
ordered such as till bags for cashiers (most are either numbered
or color coded by register locations), coin wrappers, cashier
reports for balancing tills at shift end, etc.. Equipment will
be ordered for the management office such as coin sorters, bill
counters, till trays, etc.. A system will be developed for
tracking individual cashiers for overages/shortages, voids,
overrings, refunds, etc.. The safe maintained at the facility
will be properly rated for insurance acceptance.
24. Should the food operation be Company owned and operated,
as opposed to a percentage lease basis, the development of food
menus and costs for menu items, production supplies such as
napkins, food wrappers, etc., will be considered and purchased
as needed. Bids will be obtained and orders placed with food
suppliers. Same for beverage operations.
25. Great consideration will be given to the environment.
Recycling of products and materials, controlled disposal methods
(debris, materials, products, trash), and so on.